Platform Weekly Sync: Meeting Minutes

Source material: ad-hoc notes (no agenda, transcript or recording), so some details may be missing.

1. Metadata

• Title: Platform Weekly Sync
• Date: 2026-03-04
• Start Time (UTC): TBD (ask Priya)
• Duration: 30 minutes
• Organizer: Priya
• Location / Virtual Link: Unknown
• Minutes Author: Agent (Claude)
• Reviewer: Sam
• Distribution List: TBD. Suggested: Priya, Alex, Jo, Sam

2. Attendance

• Present: Priya (organizer), Alex, Jo, Sam (reviewer). Roles are not recorded.
• Regrets / Absent: None recorded
• Notetaker / Recorder: Agent

3. Agenda

No agenda was provided. Topics below are inferred from the notes:

• Database upgrade schedule
• Load test and runbook readiness
• On-call handoff doc ownership
• Risks

4. Summary

The team moved the database upgrade to 2026-03-18 because the load test is not finished. Alex and Jo took actions to finish the load test and add rollback steps to the runbook. Ownership of the on-call handoff doc is still open.

5. Decisions Made

• Decision 1: Move the database upgrade to 2026-03-18.
  • Who decided / approved: Meeting attendees (specific approver not recorded)
  • Rationale: The load test is not finished.
  • Effective date: 2026-03-18

6. Action Items

• [A1] Finish the load test
  • Owner: Alex
  • Due: 2026-03-11
  • Acceptance Criteria: Load test completed. Result criteria are TBD.
  • Linked artifacts: None
• [A2] Update the runbook with rollback steps
  • Owner: Jo
  • Due: 2026-03-13
  • Acceptance Criteria: Runbook includes rollback steps for the database upgrade.
  • Linked artifacts: None
• [A3] Confirm an owner for the on-call handoff doc
  • Owner: TBD (Priya to assign, suggested)
  • Due: TBD
  • Acceptance Criteria: A named owner is recorded.

A3 comes from the open question and was not assigned in the meeting.

7. Notes by Agenda Item

• Database upgrade schedule
  • Key points:
    • The upgrade moves to 2026-03-18 because the load test is incomplete.
    • Alex will finish the load test by 2026-03-11.
    • Jo will add rollback steps to the runbook by 2026-03-13.
  • Open issues:
    • Q1: Who owns the on-call handoff doc? (unassigned)

8. Parking Lot / Unresolved Items

• Item: Owner of the on-call handoff doc
  • Why parked / next step: No owner was identified.
  • Suggested owner / forum: Priya, or the next Platform Weekly Sync

9. Risks / Blockers

• Risk 1: The vendor patch might slip. Impact on the 2026-03-18 upgrade is not discussed (TBD). Mitigation owner: TBD.

10. Next Meeting / Follow-up

• Proposed date: TBD, presumably the next weekly sync (about 2026-03-11)
• Objectives: Confirm the load test result, check runbook progress, assign the on-call handoff doc owner, and review the vendor patch status.

11. Attachments / References

• Agenda: None
• Slides: None
• Transcript / Recording: None
• Related tickets: None

12. Version & Change Log

• Version: 1.0 (draft, pending review by Sam)
• Last updated: 2026-10-05, time TBD
• Changes: Initial draft from ad-hoc notes

Gaps to fill before publishing: start time, location, roles, distribution list, owner and due date for A3, and a mitigation owner for the vendor patch risk.